Vacancy – Office Administrator
We are currently looking for an experienced administrator to join our team who is willing to put their stamp on the role.
Benefits include:
Flexible Working Hours; 20 - 30 hours per week
Competitive salary of up to £22,000 per annum (dependent on hours)
A busy role with future progression opportunities.
20 days holiday + bank holidays, Increasing by 1 day each year.
Company pension
Performance Based Bonus Scheme
Team Events, Volunteering & Training Opportunities
Temp to Perm Basis
Available to start immediately.
Start date, hours and days will be tailored for the right candidate.
In return, we are looking for someone who:
Will report to both the Sales & Site Executive and the Finance Manager, and your main role is to provide administrative support to the Senior Leadership Team.
Skills, qualifications:
Skills, qualifications:
Essential
· Minimum of 2 years experience in office administrator position
· Strong knowledge of administrative processes and procedures
· Excellent telephone manner
· Managing multiple tasks
· Numeracy
· Good knowledge of Microsoft suite, in particular Outlook, Word and Excel
· Excellent spoken and written communication skills in English
· Quickly able to assimilate information and perform tasks efficiently and accurately
Desirable
· Knowledge of Sage package
Administrator Responsibilities:
· Purchase/procurement of materials, consumables and other items, including raising purchase orders as required
· Collate and match supplier purchase orders, delivery notes and purchase invoices, obtain authorisation and pass to Finance
· Field incoming communications by email, telephone, post, front door. Action/redirect as appropriate
· Complete New Enquiry Forms for quotation requests as per company procedure
· Responsible for maintaining a schedule of company vehicles, ensuring regular servicing/MOTs etc are carried out and documented correctly; set up new vehicles for the TFL Congestion Charge
· Responsible for maintaining a schedule of equipment requiring calibration, maintenance and safety checks, including booking tests and inspections and ensuring records are documented correctly.
· Maintain a tidy, well stocked stationery cupboard/supply, ordering supplies as required
· Update online Accreditations in a timely manner
· Make and amend hotel bookings as required
· Filing of paperwork
· Digitally archive company records as required
·Responsible for Fire Warden duties and keeping accurate Fire Safety records as per company procedure.
· Distribute Safety Bulletins as required, and maintain External Publication Register for all documentation
·Collate site engineer receipts for company credit card and pass to Finance
· Book hire vehicles as required
· Responsible for the general maintenance and acquisition of premises systems and equipment including minor repairs, upgrades and new procurements as required
· Other general administrative duties as requested by the Senior Leadership Team
Personal Characteristics:
· Excellent communicator and listener
· Self-motivation and drive
· Strong work organisational skills
· Flexible and able to work in a team environment
· Ability to problem solve in a practical way, displays good critical reasoning skills
· Understands people and motivation, appropriate humour and how to lighten difficult situations
· Eye for detail
· Customer focused
Experience:
Administrative: 2 years (required)
Job Type & Details
Full-time, Part-time, Temp to perm
Contract length: 6 months
Part-time hours: 20 - 30 per week
Salary: £12.00 per hour
Benefits:
Casual dress
Company events
Company pension
Flexitime
On-site parking
Paid volunteer time
Schedule:
Flexitime
Monday to Friday
If this sounds like the opportunity for you, we would love to hear from you.
To apply, please then send your CV along with a covering letter, telling us a bit about yourself and why you think you would be a good fit for the role, to accounts@energynetworkservices.co.uk
Please use the subject : Vacancy: Office Administrator and your name.
Please allow 7 days to receive an acknowledgement.
