This policy sets out how Energy Network Services Ltd (“we”, “our”, “POC”) will treat any personal information which we receive from you via www.energynetworkservices.co.uk (the/our “Website”).
We are committed to safeguarding the privacy of our customers and visitors to our Website.
For the purpose of the Data Protection Act 2018 or any replacement legislation including the EU General Data Protection Regulation (together the “Data Protection Legislation”), the data controller is the Energy Network Services Ltd, Poole Hill, Bournemouth, BH2 5QJ.
What information do we collect?
We may hold and use data about you in your capacity as a customer or in any other capacity, for example, when you visit our Website.
When you visit the Website, you may be asked to provide information about yourself including your name, contact details (being your email address, office address, fax number and telephone number) and date of birth. We may also collect information about your usage of the Website from the content you post to the Website and the e-mails or letters you send to us. Some of this information is collected and processed for the purpose of legal compliance and some for the purposes of our legitimate business interests (subject to your rights), namely to analyse the use of our Website and services in order to continually improve our business and services.
We may also collect information about your computer and about your visits to and use of the Website (including your IP address, geographical location, browser type and version, operating system, referral source, length of visit, page views and Website navigation).
Information that we receive from other people
We work closely with third parties (including, for example, our business partners) who may collect personal information from you and pass it on to us. Where this is the case the third party is responsible for obtaining the relevant consents from you (if necessary) to ensure you are happy with the ways in which your personal data will be used.
Using your personal information
We may use your personal information to:
If you change your mind about us using your data in the ways described in this policy, please let us know by contacting us using the details set out below and/or [changing your account settings]. You may also opt out of receiving marketing messages from us by following the instructions outlined in the relevant communication.
a. provide you with access to certain parts of the Website;
b. administer the Website;
c. for marketing purposes where you have elected to receive information about our services [by post, telephone, mobile messaging (e.g. SMS, MMS etc.) as well as by email]
d. improve your browsing experience by personalising the Website;
e. enable your use of the services available on the Website;
f. provide third parties with statistical information about our users (this information will not be used to identify any individual user); and
g. deal with enquiries and complaints made by or about you relating to the Website.
Sharing your personal data
If our business enters into a joint venture with, purchases or is sold to or merges with another business entity, your information may be disclosed or transferred to the target company, our new business partners or owners or their advisors.
We may use the information that you provide to us if we are under a duty to disclose or share your information in order to comply with (and/or where we believe we are under a duty to comply with) any legal obligation; or in order to enforce our Terms & Conditions, and any other agreement; or to protect the rights, property, or safety of Energy Network Services, customers, employees or others. This includes exchanging information with other companies and other organisations for the purposes of fraud protection and prevention.
Security of your personal information
We will take reasonable technical and organisational precautions to prevent the loss, damage, misuse or alteration of your personal information. We will only keep your information for as long as we reasonably require and, in any event, only for as long as Data Protection Legislation allows.
Unfortunately, data transmission over the internet is inherently insecure, and we cannot guarantee the security of data sent over the internet; any transmission is at your own risk.
You are responsible for keeping your password and user details confidential. We will not ask you for your password (except when you log in to the Website).
You have the right to see the information we hold about you and to ask us to: (a) make any changes to ensure that any information we hold about you is accurate and up to date; (b) erase or stop processing any information we hold about you where there is no longer a legal ground for us to hold it; or (c) transfer any information we hold about you to a specified third party. If you wish to do this, please contact us using the contact details set out below. We may charge a £10 fee for complying with some of the requests made under this section if they are made before 25 May 2018.
The supply of appropriate evidence of your identity will be required when making such a request. For this purpose, we will usually accept a photocopy of your passport certified by a solicitor or bank plus an original copy of a utility bill showing your current address.
We may withhold such personal information to the extent permitted by law.
We will usually inform you (before collecting your information) if we intend to use your information for marketing purposes or if we intend to disclose your information to any third party for such purposes. [You can exercise your right to prevent such processing by checking certain boxes on the forms we use to collect your data. You can also exercise the right at any time by contacting us at the details set out below.]
Should you have any queries or complaints in relation to how we use your information, please contact us via the details set out below. Should you wish to take any complaints or queries further, you have the right to contact the Information Commissioner’s Office regarding such issues.
Third party websites
The Website contains links to other websites. These websites have their own privacy policies. We are not responsible for these websites or their privacy policies. Please check these policies before you submit any personal information via these websites.